Once you have the Moderator and Adjudicator roles setup properly, you need to go to the Study Form Builder and set up the form or forms for Adjudication. From the Study Form Builder, bring up the form you wish to adjudicate. In our example, we will use the Adverse Event Form. Remember this is done by the Administrator or user who has access to the Form Builder.
If you need help using the Form Builder, go to the Form Builder manual pages by searching for Form Builder.
Adjudication is setup using Form Properties. To access Form Properties, be sure that nothing is selected on the current form and tap the Properties button in the upper left corner. Form Properties allow you to edit attributes that control the behavior of the form. In this case, we are going to set this form up for Adjudication. When you arrive at the Form Properties pane, you will see the screen shown below. Scroll down to the Adjudication section shown in the second image below. There are a number of properties that need to be set in order to adjudicate the form. Like everything else in TrialKit, Adjudication is highly configurable giving you many options.
Adjudicate this Form
This option must be set in order to Adjudicate the current form. Once set, your form is ready for Adjudication. However, there is much more in the way of configuration options. When your Adjudicator accesses the form, they will see a ballot window at the bottom of the form. What content appears in that window is determined by the configuration options below. Here is a sample of what the ballot window may look like.
Adjudicator Role / Moderator Role
These are the two roles that have access to adjudication or moderating through the role security permissions. Select the appropriate roles in the corresponding drop-down lists.
Your Adjudicators need to vote for something. The setup for that is done here. The Adjudication choices will be a drop-down list that the Adjudicators will select a single option to register their vote. Adjudication Choices are set up identically to normal field choices when creating a Select or Radio field. Access those manual pages if you need help with adding field choices.
Optionally, your Adjudicators will want to comment on their vote. There are three comment options.
A text comment is a memo field. The Adjudicator would type their comment into the field using the mobile device.
An audio comment allows the Adjudicator to dictate their comments into an Audio Recording. The file is then attached to the Adjudicator’s vote.
No comment necessary. This frees up more screen real estate on the Adjudicator’s device. So if you do not need comments, then select None.
Optionally you can require the Adjudicator to sign their ballot. Using the mobile device, the user can simply “scribble” their signature into the space provided on the ballot. Again, this does occupy valuable screen real estate so if it is not necessary, then do not use it. This is especially true when using phones to Adjudicate forms.
This text appears above the drop-down list containing the adjudication choices. It should fully describe the choices and how they are used to vote.
Adjudicate after which Level
Adjudication can begin after any level of data entry and data review. Forms must be saved, query free prior to any adjudication. The level you select means that adjudication can begin then. It is important to understand that when the level is completed, adjudication is not necessarily over. This option says do not allow adjudication until this level is completed. After this level is completed, allow adjudication at any time.
Once you have set your Adjudication Properties, return to the form and save it. Now you are ready to test the Adjudication Configuration.