--- title: "Form Data Audit Reports" slug: "form-data-audit-reports" updated: 2025-08-09T14:31:58Z published: 2025-08-09T14:31:58Z canonical: "help.trialkit.com/form-data-audit-reports" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.trialkit.com/llms.txt > Use this file to discover all available pages before exploring further. # Form Data Audit Reports Form Data Audit Reports show the history of events and data Changes made on subject forms. This article covers how the audit reports can be viewed on screen without exporting them first, but if the audit details only need to be exported, the same can be done from [data exports](https://help.trialkit.com/docs/data-exports#export-audit-metadata). ### Transaction Audit The subject transaction audit log is a history of events ("transactions") that have occurred on subject records. > [!TIP] > Prerequisite > > Permissions: User has Access to Subject Audit Report It is found on the web browser and mobile app under the Reports menu: **Web** ![](https://cdn.document360.io/7a6694f8-a35c-4fe3-abe9-1febe8020af7/Images/Documentation/image-J5P7U29P.png) **App** All Reports covered in this article can be accessed from the section shown here: ![](https://cdn.document360.io/7a6694f8-a35c-4fe3-abe9-1febe8020af7/Images/Documentation/image-E7K5Z3QP.png) This opens a table showing the full log that can be filtered by Site, Subject, Form, data range, or User. Shown here from the web: ![](https://cdn.document360.io/7a6694f8-a35c-4fe3-abe9-1febe8020af7/Images/Documentation/image-GMYZNIC2.png) Transactions tracked include the following. The value for each is not shown in the report, but can be shown in some data extraction formats as the coded value for the record status. 1 = Saved Final without errors - Record Inserted Without Errors 2 = Saved Final with errors - Record Inserted with Errors 3 = Record updated without errors 4 = Record updated with errors 5 = Record Unlocked 6 = Saved as a draft 7 = Unlocked by edit check during migration 8 = Manually frozen 9 = Manually thawed 10-19 = Review levels 20-30 = Bypassed review levels 100 = Record deleted 101 = Record Undeleted 102 = Record Lock Broken - Migrated computed field 103 = Record updated because of computed field change during migration 104 = Subject Migrated to a new version 110 = Record resolved with DDE 111 = DDE resolution undone 120 = Record inserted without errors on a handoff 121 = Record inserted with errors on a handoff 122 = Record updated without errors on a handoff 123 = Record updated with errors on a handoff 124 = Record saved as a draft on a handoff 150 = Record inserted from import 151 = Record updated from import 160 = Table rows inserted from web service 161 = Table rows updated from web service 170 = Table Row deleted 180 = Medical code field updated by the medical coder 190 = Record updated with an inventory item ### Data Change Audit The data change audit lists each field change within a given save transaction. It can be found linked on the right side of the transaction audit report as shown below. ![](https://cdn.document360.io/7a6694f8-a35c-4fe3-abe9-1febe8020af7/Images/Documentation/image-BVTQHP0S.png) ### Data Deletion Audit The data deletion audit shows the history of records that have been deleted from within a given subject or within a table on a form. This particular audit report is only exportable. ![](https://cdn.document360.io/7a6694f8-a35c-4fe3-abe9-1febe8020af7/Images/Documentation/image-6PZ6T1V1.png) ### Study Events Report The study events report is similar to the transaction audit discussed above, but with the advantage of seeing the current status of each record and if electronic signature has been applied. Access it from the main audit report screen as shown below. [Read more here about the Study Events Report](/v1/docs/study-events-report) ![](https://cdn.document360.io/7a6694f8-a35c-4fe3-abe9-1febe8020af7/Images/Documentation/image-X4PZGH5Q.png) ### Activity Audit Captures when forms get opened to give a clear picture of data entry and review. Only available on the web. By default only the previous 30 days will be displayed in the report, but a different date range can be filtered. Note: The record ID may may be blank for new forms that have never been saved - particularly when opened from the app. ![](https://cdn.document360.io/7a6694f8-a35c-4fe3-abe9-1febe8020af7/Images/Documentation/image-E1P9J6KL.png) ### Changes To Site and Study Documents The previous sections cover audit trails and history of *Subject forms*. For Site and Study forms, a separate area provides access to the history of changes. Export audited changes from the [CTMS](/v1/docs/ctms-center). ![](https://cdn.document360.io/7a6694f8-a35c-4fe3-abe9-1febe8020af7/Images/Documentation/image-45YUAJ75.png)